Print Buyer
Location: US-NY-New York Posted Date: 3/30/2010

More information about this job:

Overview:

The main objective of the Print Buyer Position is to work with and refine best practice internal processes to ensure that all print and promotional items are being procured at the best price, quality and service standards and to execute against said criteria. Partnering with internal clients in the development of standards around each of the product lines and agrees upon internal Service Level Agreements for effective execution.


Responsibilities:

Major Opportunities and Decisions:

To this end the Print Buyer will focus on:

* Review job folders and specifications to prepare and execute the bid process with pre-qualified vendors based on job specification
* Bid Analysis: Compare bid responses to ensure the best supplier is selected based on price, delivery, geography, quality or any other bid factor defined in collaboration with client
* Work with clients to ensure artwork accuracy. Deliver artwork to selected vendors via messenger, overnight delivery or ftp upload.
* Follow up with end users to ensure a purchase requisition has been entered in the PeopleSoft procurement system (ePro) to facilitate Purchase Order issuance
* Review and update requisitions in ePro. Issue all print related purchase orders in ePro
* Manage direct buy paper program.
* Handle all stages of print job proofing i.e. match prints, blue lines, paper dummies where applicable.
* Obtain sign off and approvals on all proofs and AA's from the client.
* Expedite all open jobs to ensure delivery dates are being met clients updated.
* Ensure print samples and final working disks are delivered to client
* Maintain job folders by with current specifications and the filing of print job samples.
* Respond to clients requests for promotional products
* Coordinate with Disbursement Accounting, vendor and client to resolve discrepancies including but not limited to price, delivery and quality.
* Create and maintain reports to monitor bid process, vendor performance by client, vendor, product type etc.
* Add and maintain print product item numbers in ePro





Principal Accountabilities:



Activity


Purpose

Strong knowledge of customer satisfaction development and measurement approaches

Ability to address and resolve customer concerns and issues in a timely manner

Ability to build strong relationships with internal clients through service delivery

Ability to address and resolve customer concerns and issues in a professional and courteous

Respond effectively to business unit inquiries and special requests


Customer Service and satisfaction

Consistently produces excellent analysis and interpretation with minimal direction

Demonstrate excellence in delivery of research and analytic findings

Build strong understanding of procurement processes and policies

Consistently conduct accurate monitoring of all orders and ensure they follow the rules established by the new procurement policies


Analytical and Procurement Skills

Communications are consistently clear and concise

Demonstrate superior oral communication and presentation of own work in both a team and client settings


Communication Skills

Participate and perform effectively other related duties as assigned


Special Projects

Demonstrate leadership skills in addressing and resolving service issues with all Guardian executives and non executives.

Demonstrate consistently eagerness and proven expertise in taking initiatives and perform effectively other duties as assigned


Leadership and teaming




Qualifications:



Education and Experience:



Education: BA/BS in Business Administration, Accounting, Finance or other related discipline is a plus

Or relevant proven experience in Supplier Management in lieu of degree
Experience:

* 5-7 years of buying experience in of the Print commodity
* Preferably prior working experience in the Print industry, managing both customers and supplier relationships
* Proven expertise in all Print related commodities (e.g, commercial / collateral, financial print, direct mail) and sub-commodities (brochures, statements, annual reports, etc.)