Administrative Assistant


Job ID: 28623
Description:
Aon is a global leader in risk management, insurance and reinsurance brokerage, human capital and management consulting, and outsourcing with more than 37,000 employees in 500 offices in more than 120 countries. We integrate customized services, leverage expertise across industries and apply business knowledge to our clients' strategic goals. Aon helps clients anticipate how change intersects with opportunity. Each of our clients has unique business needs, so we have developed expertise for a complete range of business processes, products and industries. Aon’s account and relationship managers form a comprehensive perspective of our clients’ organizations, matching our expertise to their business strategy.

We have an exciting career opportunity for an Administrative Assistant position in our New York Office.

ESSENTIAL DUTIES: The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary. Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner. Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person. Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team.
Additional Responsibilities include:
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
-Coordinates travel arrangements for staff, utilizing the in house travel agency.
-Prepare expense reports/reimbursement requests for staff.
Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies.
-Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. Prepares outgoing mail.
Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
-Maintains database information, such as mailing lists, vendors, etc. in applicable format.
-Maintains manuals, policy and procedure files, etc., in applicable format.
-Assists in research, testing, and/or implementation of revised policies and procedures.
-Files correspondence and other records.
-May coordinate transmission of information with other users/suppliers.
-Makes copies of correspondence and other printed matter.
-Ensures adequate office supplies.
-Processes purchase requests for additional office supplies as needed.
-May reconcile/coordinate reports with other departments as needed.
-Will be responsible for Accounts Payable processes and procedures
REQUIRED SKILLS AND EXPERIENCE: Possess 1 to 3 years of administrative assistant experience. Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word, Excel and PowerPoint) required.
Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.

Aon's professionals are unwavering in their client focus and integrity. We promote diversity, professional development, frugality and stewardship, applying a disciplined non-bureaucratic approach to help our clients realize their business potential. Drawing on our experienced team as a competitive advantage, Aon employees have the freedom to take risks, foster innovation, champion for change and replicate best practices.

For more information about Aon Corporation, visit our website at http://www.aon.com.

Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V

DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Aon is a global leader in risk management, insurance and reinsurance brokerage, human capital and management consulting, and outsourcing with more than 37,000 employees in 500 offices in more than 120 countries. We integrate customized services, leverage expertise across industries and apply business knowledge to our clients' strategic goals. Aon helps clients anticipate how change intersects with opportunity. Each of our clients has unique business needs, so we have developed expertise for a complete range of business processes, products and industries. Aon’s account and relationship managers form a comprehensive perspective of our clients’ organizations, matching our expertise to their business strategy.

Requirements:
Expertise Administrative and Support Services
Degree High School or GED
Job Type Full Time
Location US-NY-New York City